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BOOK - 2011R - B.O.C.C.-----------------------------------
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SEPTEMBER 27, 2011
The
Regular Meeting
of the
was held on this date with the
following Commissioners present:
PRESENTATIONS
Waste Division employees and conveying appreciation for their dedicated contributions to Lee County. Solid Waste
Director Lindsey Sampson accepted the Resolution, and expressed appreciation to the Board for the recognition.
(
#20110781
- Commissioner Hall)
Commissioner Mann read and presented a Ceremonial Resolution proclaiming the month of October
2011 as: Family History Month in Lee County and urged all residents to recognize the importance by celebrating their
families’ heritage. Lee County Genealogical Society representative Carol Rooksby Weidlich accepted the Resolution
and expressed appreciation to the Board for the recognition. Members of the Society made a special presentation to
each of the Commissioners of their genealogical records. (
#20110780
– Commissioner Mann)
ANNOUNCEMENTS
Referring to the
Agenda Recap Sheet
dated September 27, 2011, the Chairman announced that:
For Consent Agenda Item 12A, the following language should be added to the
ACTION
REQUESTED/PURPOSE
: Also request that the Board approve waiving of the formal process (if needed) and
authorize the use of the Direct Materials Purchase Orders as provided for in the CM agreement with Lee County,
which allows the County to purchase directly from suppliers of equipment and/or materials as a cost/time saving
measure. Further, authorize Chairman to execute Agreement upon receipt.
For Administrative Agenda Item 7B the
ACTION REQUESTED/PURPOSE
should be revised to:
January 1, 2012.
For Carry-Over Item 1, the
ACTION REQUESTED/PURPOSE
should be revised to the following:
A) Authorize staff to act as the Construction Manager and solicit informal sub-contractor local bids for
Admin Building Re-roof and Old Courthouse Re-roof projects, in accordance with F.S. 255.20,
where each project cost cannot exceed $300,000 and the electrical work cannot cost more than
$75,000.00.
B) Approve award to low builder, Sutter Roofing, in the amount of $230,685.00 to repair the Admin
Building Roof. Also approve expenditures for repairs up to $300,000.00.
C) Approve expenditure for repairs to the Old Courthouse roof up to $300,000.00.
Consent Agenda Item 10C should be moved to the Administrative Agenda to allow further discussion.
Commissioner Manning moved approval of the above Announcements, seconded by Commissioner Judah, called and
carried.
Two Walk-on items would be taken at the appropriate time.
9:30 A.M. AGENDA ITEM
– Public Comment on Agenda Items
Consent (C) and Administrative (A)
The following are Consent Agenda items that each Board member wished to have discussed:
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Commissioner Hall - None
Commissioner Manning - None
Commissioner Mann- None
Commissioner Judah – 9B
Commissioner Bigelow – 7C, 10D, 13D
CONSENT AGENDA
1. COUNTY ADMINISTRATION
A)
ACTION REQUESTED/PURPOSE:
Approve an advance of $3,450,000.00 to the Tax Collector for ad valorem commission
fees for FY 2011-2012 per Florida Statutes 192.102 and 218.36.
(
#20110761-
COUNTY MANAGER)
FUNDING SOURCE:
General Fund.
WHAT ACTION ACCOMPLISHES:
Provides operating funds necessary for the first 2 months of FY 2011-2012 in anticipation
of commissions earned from ad valorem monies collected and distributed.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
2. COMMUNITY DEVELOPMENT
No requests received.
3. CONSTRUCTION AND DESIGN
No requests received.
4. COUNTY COMMISSIONERS
No requests received.
5. COUNTY LANDS
No requests received.
6. HUMAN SERVICES
A)
ACTION REQUESTED/PURPOSE:
Approve transfer of three (3) properties from the non-profit agency Gulf Coast Jewish
Family Services to the non-profit agency Renaissance Manor, Inc. (Community Assisted
and Supportive Living, Inc. dba Renaissance Manor). Also, authorize the Department of
documentation necessary to ensure transaction is completed and all necessary requirements
are stipulated which will include the transfer of the existing SHIP and HOME mortgages
from Gulf Coast Jewish and Family Services to Community Assisted and Supportive
(
#20110744-
HUMAN SERVICES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Authorizes properties to be transferred from one non-profit corporation to a different non-
profit corporation in order for the properties to continue to be utilized for supported
housing for persons with disabilities which was the original intended usage.
MANAGEMENT RECOMMENDATION:
Approve.
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Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
7. INDEPENDENT
A)
ACTION REQUESTED/PURPOSE:
Approve, and authorize Chair to execute,
Administrative Services Agreement
with ICMA-
RC to manage Other Post Employment Benefits (OPEB) funds.
(
#20110757-
HUMAN RESOURCES)
FUNDING SOURCE:
Funding for administrative fees will come from health plan reserves until reimbursement is
requested from OPEB account.
WHAT ACTION ACCOMPLISHES:
Authorizes ICMA-RC to manage OPEB funds previously allocated by the Board and
invest funds as directed by Trustee (County Manager or designee).
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
B)
ACTION REQUESTED/PURPOSE:
1) Approve award of RFP-11-10 RE-Advertisement of Annual Contract for Chiller
Maintenance to
CS Service Experts
(a local vendor), whose proposal was evaluated to be
various chillers located downtown and surrounding areas.
2) Approve a contract period of one (1) year with the option of being renewed for four (4)
additional one (1) year periods (renewed annually), upon mutual agreement of both parties.
3) Accept the Consumer Price Index Adjustment with price increases to be annually
beginning with the billing for the month of October.
4) Authorize Chair to execute contract upon receipt.
(
#20110764-
FACILITIES MANAGEMENT)
FUNDING SOURCE:
Various accounts from County Departments/Divisions.
WHAT ACTION ACCOMPLISHES:
Provides a vendor to perform preventative maintenance and repairs of chillers at the
Jail Core Building, Core II, Sheriff’s Forensic Center, Lakes Regional Library, Medical
Juniper Library, and the Northwest Regional Library.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
C)
ACTION REQUESTED/PURPOSE:
Elevators Replacement with
KONE
(a local vendor), in the amount of $395,426.00. Also,
approve
Budget Transfer
in the amount of $400,000.00 from the Generator and Switchgear
Elevators Replacement Project; amend the FY 10/11 budget accordingly; and authorize
Chair to execute agreement.
(
#20110767-
FACILITIES MANAGEMENT)
FUNDING SOURCE:
Constitutional Complex Elevators Replacement.
WHAT ACTION ACCOMPLISHES:
The existing elevators have 60 HP motors while the new elevators will have 9 HP motors.
Due to these energy efficient motors, a minimum of $40,000.00 in energy and cost savings
will be realized within five (5) years. The elevators will be converted from hydraulic to
traction elevators. This change will also result in lower maintenance costs.
MANAGEMENT RECOMMENDATION:
Approve.
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PULLED FOR DISCUSSION:
Responding to questions from Commissioner Bigelow regarding the feasibility of maintaining the current elevators as
opposed to replacement, Facilities Services Director Rich Beck stated that the major concern would be an unexpected
power outage causing a generator overload. Commissioner Bigelow said he could not support this item and
recommended alternative options. Commissioner Judah moved approval, seconded by Commissioner Manning, called
and carried with Commissioner Bigelow voting nay.
8. NATURAL RESOURCES/ SOLID WASTE
No requests received.
9. PARKS AND RECREATION
A)
ACTION REQUESTED/PURPOSE:
Approve
First Amendment to the Sports Complex Park Antenna Site License Agreement
between Verizon Wireless Personal Communications LP d/b/a Verizon Wireless
Sports Complex; also approve a
memorandum of the amendment to the License
Agreement.
(
#20110771-
PARKS AND RECREATION)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Amendment of the agreement provides the right to add three (3) antennas, upgrade the
existing transmission lines and six (6) antennas, and add additional related equipment,
including a 500 gallon LP tank on a new 4 x 14 foot concrete pad.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
B)
ACTION REQUESTED/PURPOSE:
Approve
between
County to accommodate the update and expansion of equipment in conjunction with
memorandum of
the amendment to the License Agreement.
(
#20110773-
PARKS AND RECREATION)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Amendment of the agreement provides the right to add three (3) antennas at a height not to
exceed 150' and upgrade the existing transmission lines.
MANAGEMENT RECOMMENDATION:
Approve.
PULLED FOR DISCUSSION
Assistant County Attorney Dawn Perry Lehnert addressed Commissioner Judah’s concern on the height of the
additional antennas. Commissioner Judah moved approval, seconded by Commissioner Manning, called and carried.
10. PUBLIC SAFETY
A)
ACTION REQUESTED/PURPOSE:
Approve, and authorize Chair to execute, an
agreement
of Emergency Management. The agreement provides $10,049.00 in funding to support the
maintenance of a federally-mandated Hazardous Material Emergency Response Plan.
Also, approve Budget Amendment Resolution in the All Hazards Fund for FY11 in the
amount of $10,049.00 and approve the expenditures in the like amount.
(
#20110680-
PUBLIC SAFETY)
FUNDING SOURCE:
All Hazards Fund/Public Safety Grant.
WHAT ACTION ACCOMPLISHES:
Material Emergency Response Plan.
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MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
RESOLUTION NO. 11-09-36
B)
ACTION REQUESTED/PURPOSE:
Approve
Variation of Agreement
(
#20110748-
PUBLIC SAFETY)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
MANAGEMENT RECOMMENDATION:
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
C)
ACTION REQUESTED/PURPOSE:
Award RFP-11-08 Collection Agency Services for Ambulance Transport Accounts, to the
proposer whose proposal was evaluated by the Evaluation Committee as being in the best
an overall percentage applied to revenue collected of 17% and with an initial contract
period of two (2) years. The contract may be renegotiated and renewed each year for up to
an additional four (4) years upon mutually satisfactory conditions. Also, authorize Chair to
execute Agreement upon receipt. (
#20110739-
PUBLIC SAFETY)
FUNDING SOURCE:
Fund–General Revenue Fund; Program–Public Safety; Project-N/A.
WHAT ACTION ACCOMPLISHES:
Provides collection agency services from a qualified firm for unpaid patient transport and
or treatment without transport billing accounts.
MANAGEMENT RECOMMENDATION:
Approve.
DURING THE ANNOUNCEMENTS PORTION OF THE MEETING, THE CHAIRMAN ANNOUNCED THAT:
Consent Agenda Item 10C should be moved to the Administrative Agenda to allow further discussion. Commissioner
Manning moved approval, seconded by Commissioner Judah, called and carried.
D)
ACTION REQUESTED/PURPOSE:
Award RFP-11-12 Ground and Air Transport Billing, to
Intermedix
whose proposal was
overall percentage applied to revenue collected of 3.4% (ground & air) and a Medicaid flat
rate fee of $11.00 (ground & air) and with an initial contract period of three (3) years with
the option of being renewed for two (2) additional one (1) year periods upon mutually
satisfactory conditions. (
#20110765-
PUBLIC SAFETY)
FUNDING SOURCE:
Fund-General Revenue Fund; Program-Public Safety; Project-N/A.
WHAT ACTION ACCOMPLISHES:
Provides ground ambulance and air medical transportation billing and collection services.
MANAGEMENT RECOMMENDATION:
Approve.
PULLED FOR DISCUSSION
Responding to questions from Commissioner Bigelow, Public Safety Director John Wilson reviewed the evaluation
process. Commissioner Manning moved approval, seconded by Commissioner Judah, called and carried with
Commissioner Bigelow voting nay.
E)
ACTION REQUESTED/PURPOSE:
Approve the
Second Amendment to the Ortiz Cellular Tower Site License Agreement
to accommodate the update and expansion of equipment in conjunction with Licensee's use
of tower space located at the 2501 Ortiz Avenue (Emergency Operations Center); and,
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BOOK - 2011R - B.O.C.C.-----------------------------------
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approve a
memorandum of the amendment to the License Agreement.
(
#20110772-
PUBLIC SAFETY)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Amendment of the agreement provides the right to add three (3) antennas, an equipment
cabinet and upgrade the existing transmission lines.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
11. PUBLIC WORKS ADMINISTRATION
No requests received.
12. TRANSPORTATION
A)
ACTION REQUESTED/PURPOSE:
Award B-11-32 Estero Parkway Extension Landscape & Irrigation Project from Three
bid requirements,
Hannula Landscaping and Irrigation, Inc.
, (a local vendor), in the not-to-
exceed amount of $308,928.16 (includes alternate in the amount of $4,094.10) with a
project completion time of 455 calendar days.
Also, request that the Board approve
waiving of the formal process (if needed) and authorize the use of the Direct
which allows the County to purchase directly from suppliers of equipment and/or
materials as a cost/time saving measure.
Also, authorize Chair to execute contract upon
receipt. (
#20110753-
TRANSPORTATION)
FUNDING SOURCE:
Fund: Capital Improvement; Program: Capital Projects; Project: Estero Parkway
Extension.
WHAT ACTION ACCOMPLISHES:
Provides a contractor to provide and install plant material and underground irrigation
system, including maintenance of traffic, soil, sod (repairs), pump station, electrical,
directional boring and landscape and irrigation maintenance.
MANAGEMENT RECOMMENDATION:
Approve.
DURING THE ANNOUNCEMENTS PORTION OF THE MEETING, THE CHAIRMAN ANNOUNCED THAT:
For Consent Agenda Item 12A, the following language should be added to the
ACTION REQUESTED/PURPOSE
:
Also request that the Board approve waiving of the formal process (if needed) and authorize the use of the Direct
Materials Purchase Orders as provided for in the CM agreement with Lee County, which allows the County to
purchase directly from suppliers of equipment and/or materials as a cost/time saving measure. Further, authorize
Chairman to execute Agreement upon receipt. Commissioner Manning moved approval, seconded by Commissioner
Judah, called and carried.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
13. UTILITIES
A)
ACTION REQUESTED/PURPOSE:
Developer Contributed Asset: Approve final acceptance, by Resolution, as a donation of
existing light industrial use. This asset project is located at on the east side of 6th Street,
approximately 1,000 feet south of Danley Drive. (
#20110711-
UTILITIES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Provides adequate utility infrastructure to support development of the subject property, and
MANAGEMENT RECOMMENDATION:
Approve.
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Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
RESOLUTION NO. 11-09-37
B)
ACTION REQUESTED/PURPOSE:
Developer Contributed Asset: Approve construction of a water main and gravity main
protection, and sanitary sewer service to this proposed multi-family development. This
asset project is located on the east side of Appaloosa Lane, approximately ¼ mile north of
Daniels Parkway. (
#20110742-
UTILITIES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Provides adequate utility infrastructure to support development of the subject property, and
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
C)
ACTION REQUESTED/PURPOSE:
Developer Contributed Asset: Approve construction of water distribution and gravity
collection systems to provide potable water service, fire protection and sanitary sewer
service to The Preserve at Corkscrew, Phase 1, a phased residential development. This
asset project is located on the south side of Corkscrew Road, approximately 2 miles east of
#20110743-
UTILITIES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Provides adequate utility infrastructure to support development of the subject property, and
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
D)
ACTION REQUESTED/PURPOSE:
Approve, and authorize Chair to execute, a construction contract under RFQ-09-07 Deep
Injection Well and Monitoring Well Construction, Modification, Repair, Geophysical,
Water Treatment Plant, Deep Injection Well Annulus Leak Repair to
Inc.
, in the amount of $240,000.00 with a total project completion time of 180 calendar
days. (
#20110737-
UTILITIES)
FUNDING SOURCE:
Project: Water Treatment Plant Rehabilitation & Replacements.
WHAT ACTION ACCOMPLISHES:
To provide construction services for the modification/repair of the Deep Injection Well
MANAGEMENT RECOMMENDATION:
Approve.
PULLED FOR DISCUSSION:
Utilities Director Pamela Keyes responded to the question from Commissioner Bigelow whether this item had been
competitively bid by other local companies, and advised of the urgent nature. Commissioner Judah moved approval,
seconded by Commissioner Mann, called and carried with Commissioner Bigelow voting nay.
E)
ACTION REQUESTED/PURPOSE:
Verizon Agreements: Authorize Chair to execute the
"Memorandum of North Water
Tower Antenna Site License Agreement"
and the
English Water Tower Antenna Site License Agreement"
. (
#20110762-
UTILITIES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
These documents will allow Verizon Wireless Personal Communications, LP to
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install/replace/maintain wireless radio equipment on a County owned and maintained
water tower.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
F)
ACTION REQUESTED/PURPOSE:
Verizon Agreements: Authorize Chair to execute the
"Memorandum of Tice Water Tower
Antenna Site License Agreement"
and the
"Second Amendment to Tice Water Tower
Antenna Site License Agreement"
. (
#20110763-
UTILITIES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
These documents will allow Verizon Wireless Personal Communications, LP to
install/replace/maintain wireless radio equipment on a County owned and maintained
water tower.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
14. COUNTY ATTORNEY
No requests received.
15. HEARING EXAMINER
No requests received.
16. CONSTITUTIONAL OFFICERS
A)
ACTION REQUESTED/PURPOSE:
Approve adoption of Resolution to record authority for the disposal of county-owned
tangible personal property in fiscal year 2011. (
#20110759-
FINANCE)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Records authority for disposal of county-owned personal property by resolution in the
Board meeting minutes as required by Section 274.07, Florida Statutes.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
RESOLUTION NO. 11-09-38
B)
ACTION REQUESTED/PURPOSE:
Present, for information purposes, interim reporting on selected financial activity and
provide an update on the economic changes in today's market (see background
information).
(#20110760-
FINANCE)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
County Board of County Commissioners. Included in this report in compliance with
Chapter 218.415, Florida Statutes, Local Investment Policies, is the stated and fair market
Ordinance 02-28 activity for the Driver’s Education Safety Trust Fund.
MANAGEMENT RECOMMENDATION:
The purpose of this report is to convey to you the financial status of selected significant
and expenditures as of the stated dates, and the market value of investments managed by
the Clerk’s Office on behalf of the Board.
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Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
C)
ACTION REQUESTED/PURPOSE:
Approve the Minutes for the following meetings of the Board of County Commissioners
held during the week of September 12 through September 16, 2011:
September 12, 2011 (Management & Planning) September 13, 2011 (Regular)
(
#20110782-
MINUTES)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Approval of the Board Minutes, pursuant to Florida Statute 286.011.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
D)
ACTION REQUESTED/PURPOSE:
Approve
disbursements.
The check and wire registers may be viewed on the Clerk's
Website at WWW.LEECLERK.ORG by accessing the BoCC Minutes and Documents
link. (
#20110783-
FINANCE)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Florida Statute Chapter 136.06 (1) requires that all County disbursements be recorded in
the Minutes of the Board.
MANAGEMENT RECOMMENDATION:
Compliance with the requirements of FS 136.06 (1).
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
17. PORT AUTHORITY AND OTHER GOVERNING BOARDS
No requests received.
ADMINISTRATIVE AGENDA
443
1. COUNTY ADMINISTRATION
No requests received.
No requests received.
3. CONSTRUCTION AND DESIGN
No requests received.
4. COUNTY COMMISSIONERS
No requests received.
5. COUNTY LANDS
No requests received.
6. HUMAN SERVICES
No requests received.
7. INDEPENDENT
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A)
ACTION REQUESTED/PURPOSE:
Award RFP-11-09,
Group Dental
VISION: (1)
Vision Service Plan (VSP)
and, (2) Davis Vision, for the individual prices
listed in the price proposal, with an initial contract period of twelve (12) months,
commencing January 1, 2012. The contract may be renegotiated and renewed each year
for up to an additional four (4) years upon mutually satisfactory conditions. Also,
authorize Chair to execute Agreements upon receipt.
(
#20110709-
HUMAN RESOURCES)
FUNDING SOURCE:
DENTAL: Funding will come from employer and employee contributions; VISION: No
employer funding needed. Premiums are fully paid by employees.
WHAT ACTION ACCOMPLISHES:
and Vision insurance plans for County employees and their dependent family members.
MANAGEMENT RECOMMENDATION:
Approve.
Commissioner Manning moved approval, seconded by Commissioner Judah. Human Resources Manager Christine
Brady responded to Board questions and comments, and the motion was called and carried with Commissioner
Bigelow voting nay.
B)
ACTION REQUESTED/PURPOSE:
whose proposal was evaluated by the Evaluation Committee as being in
commencing January 1, 2010
January 1, 2011
. The contract may be renegotiated and
renewed each year for up to an additional four (4) years upon mutually satisfactory
conditions. Authorize Chair to execute Agreement upon receipt. (
#20110766-
HUMAN
RESOURCES)
FUNDING SOURCE:
FSA: Funding will come from employee contributions; COBRA: Funding will come from
participant premiums for their elected COBRA plans.
WHAT ACTION ACCOMPLISHES:
Provides for the administration of the following Group Flexible Spending Accounts
(FSA’s): Medical Reimbursement Account, and Dependent Care Reimbursement Account;
County Benefits plans.
MANAGEMENT RECOMMENDATION:
Approve.
DURING THE ANNOUNCEMENTS PORTION OF THE MEETING, THE CHAIRMAN ANNOUNCED THAT:
Administrative Agenda Item 7B the
ACTION REQUESTED/PURPOSE
should be revised to: January 1, 2012.
Commissioner Manning moved approval, seconded by Commissioner Judah, called and carried.
Commissioner Manning moved approval, seconded by Commissioner Judah. Human Resources Manager Christine
Brady responded to Board questions on the plan details , and the motion was called and carried, with Commissioner
Bigelow voting nay due to his lack of support for the make-up of the Selection Committee.
8. NATURAL RESOURCES/ SOLID WASTE
No requests received.
9. PARKS AND RECREATION
No requests received.
10. PUBLIC SAFETY
A)
ACTION REQUESTED/PURPOSE:
Award RFP-11-08 Collection Agency Services for Ambulance Transport
Accounts, to the proposer whose proposal was evaluated by the Evaluation
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Applied Business Services,
Inc.
- Security Collection Agency for an overall percentage applied to revenue
collected of 17% and with an initial contract period of two (2) years. The contract
may be renegotiated and renewed each year for up to an additional four (4) years
upon mutually satisfactory conditions. Also, authorize Chair to execute Agreement
upon receipt. (
#20110739-
PUBLIC SAFETY)
FUNDING SOURCE:
Fund–General Revenue Fund; Program–Public Safety; Project-N/A.
WHAT ACTION ACCOMPLISHES:
Provides collection agency services from a qualified firm for unpaid patient
transport and or treatment without transport billing accounts.
MANAGEMENT RECOMMENDATION:
Approve.
DURING THE ANNOUNCEMENTS PORTION OF THE MEETING, THE CHAIRMAN ANNOUNCED THAT:
Consent Agenda Item 10C should be moved to the Administrative Agenda to allow further discussion.
Commissioner Manning moved approval, second by Commissioner Judah, called and carried.
Public Safety Director John Wilson addressed questions and comments from the Board, with additional input by
Purchasing Manager Bob Franceschini and County Attorney Michael Hunt. Commissioner Judah moved to reject
Staff’s recommendation and go with the
seconded by Commissioner Mann.
Following further discussion on the award process, the motion was called and carried with Commissioners Manning
and Bigelow voting nay.
11. PUBLIC WORKS ADMINISTRATION
No requests received.
12. TRANSPORTATION
No requests received.
13. UTILITIES
No requests received.
14. COUNTY ATTORNEY
A)
ACTION REQUESTED/PURPOSE:
Public Participation Procedures Relating to Comprehensive Plan Amendments.
(
#20110758-
COUNTY ATTORNEY)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Conform Code provisions to current statutory requirements and County practices.
MANAGEMENT RECOMMENDATION:
Updates procedures to reflect governing regulations and current practices.
Commissioner Manning moved approval, seconded by Commissioner Hall. Assistant County Attorney Michael Jacob
requested that revisions outlined in his
Memorandum of September 26, 2011
be incorporated into the Amendments
under consideration. The motion maker and seconder agreed, and the motion was called and carried.
RESOLUTION NO. 11-09-39
15. HEARING EXAMINER
No requests received.
16. CONSTITUTIONAL OFFICERS
No requests received.
17. PORT AUTHORITY AND OTHER GOVERNING BOARDS
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No requests received.
9:30 AM AGENDA ITEM
1. ACTION REQUESTED/PURPOSE:
Conduct a Public Hearing on Tuesday, September 27, 2011, at 9:30 a.m. in the Chambers to
consider the adoption and execution of the proposed Ordinance, repealing and replacing in its
Trust Funds for Other Post-Employment Benefits (OPEB).
(
#20110707-
COUNTY ATTORNEY)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
to be funded from OPEB trust funds.
MANAGEMENT RECOMMENDATION:
Per direction from County Administration.
Deputy County Attorney Andrea Fraser approved, as to legal form and sufficiency, the Affidavit of Publication for
this item, and briefly reviewed the request. The Chairman called for public comment and the following individual
came forward in opposition to the amendment.
Commissioner Hall moved approval for discussion, seconded by Commissioner Judah. Following clarification of
additional information from County Administration.
The Chairman called for a short break to allow appropriate staff to provide the requested information. The
Chairman called the meeting back to order with all Commissioners present.
Budget Services Manager Dave Harris and Ms. Brady responded to questions by Commissioner Bigelow. There was
consensus that additional information be provided by staff at the October 4, 2011 Regular Board Meeting. The
motion was called and carried with Commissioners Mann and Bigelow voting nay. The Ordinance adopted by the
Board and filed was
COUNTY ORDINANCE NO. 08-28, RELATING TO THE COUNTY’S
INVESTMENT POLICY FOR TRUST FUNDS FOR OTHER POST-EMPLOYMENT
BENEFITS (OPEB).
2. ACTION REQUESTED/PURPOSE:
Conduct a Public Hearing and consider the adoption and execution of the proposed Ordinance
(
#20110736-
COUNTY ATTORNEY)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Eliminates any potential violation of the regulatory preemption pertaining to firearms, ammunition
and components thereof adopted by the Florida Legislature in Florida Statutes Chapter 790.
MANAGEMENT RECOMMENDATION:
Adopt Ordinance.
Chief Assistant County Attorney Greg Hagen approved, as to legal form and sufficiency, the Affidavit of Publication
for this item, and briefly reviewed the request. The Chairman called for public comment; however, no one came
forward. Commissioner Manning moved approval, seconded by Commissioner Hall, called and carried with
Commissioner Bigelow voting nay. The Ordinance adopted by the Board and filed was
ORDINANCE NO. 11-12, ENTITLED:
AN ORDINANCE AMENDING THE AIRPORT RULES AND REGULATIONS
ORDINANCE NO. 94-09, AS AMENDED BY ORDINANCE NOS. 97-20 AND
BOOK - 2011R - B.O.C.C.-----------------------------------
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CODIFICATION, SCRIVENER’S ERRORS AND AN EFFECTIVE DATE.
WALK-ON ITEM NO. 1
ACTION REQUESTED/PURPOSE:
#20110787-
COUNTY MANAGER)
FUNDING SOURCE:
N/A
WHAT ACTION ACCOMPLISHES:
Complies with statutory obligation for entities receiving federal funds (such as Community
Development Block Grants (CDBG Grants), Emergency Shelter Grants (ESG), Housing
Opportunities for Persons with AIDS Grants (HOPWA), Housing Opportunity Made Equal Grants
called entitlement jurisdictions – to take measures to affirmatively further fair housing as a
condition of continuing to receive federal funds.
MANAGEMENT RECOMMENDATION:
Approve the A1, effective September 2011, through September 2016, setting the time period of the
goals indicated as September 2016.
Equal Opportunity Analyst Mary Ellen Harrigan referenced an Analysis of Impediments provided to the Board, and
urged approval, noting a September 30, 2011 deadline for submission. Commissioner Judah moved approval,
seconded by Commissioner Manning. Following brief discussion on the timeliness of the document’s receipt, the
motion was called and carried with Commissioner Bigelow voting nay, indicating his need for more review time.
WALK-ON ITEM NO. 2
ACTION REQUESTED/PURPOSE:]
Discuss possible adoption of a Resolution “Declaring a State of Local Emergency”, relating to
dangerous road conditions posed to emergency vehicles passage on particular roads in the North
#20110796-
COUNTY ATTORNEY)
FUNDING SOURCE:
All Hazards.
WHAT ACTION ACCOMPLISHES:
MANAGEMENT RECOMMENDATION:
N/A
Public Safety Director John Wilson provided an update on this matter. Commissioner Manning briefly left the
Chambers at the beginning of the update. Following discussion, Commissioner Hall advised that a Town Hall
Meeting had been arranged for next week and that she would come back to the Board with further recommendations.
CARRY OVER ITEM NO. 1
1. ACTION REQUESTED/PURPOSE:
Approve, and authorize Chair to execute, Addendum to the Construction Manager Agreement
under project RFQ-11-05 Annual Contract for Construction Management, for the project known as
5668, for a Guaranteed Maximum Price (GMP) of $307,828.00 (includes CM Fee of $22,915.00
or 8.65%), utilizing 100% local vendors, with a total project time of sixty (60) calendar days.
Also, approve waiving of the formal process (if needed) and authorize the use of Direct Materials
to purchase directly from suppliers of equipment and/or materials as a cost/time saving measure.
Authorize staff to act as the Construction Manager and solicit informal sub-contractor local
bids for
Admin Building Re-roof and Old Courthouse Re-roof projects,
in accordance with
F.S. 255.20, where each project cost cannot exceed $300,000 and the electrical work cannot
cost more than $75,000.00.
Approve award to low builder, Sutter Roofing, in the amount of $230,685.00 to repair the
Admin Building Roof. Also approve expenditures for repairs up to $300,000.00.
Approve expenditure for repairs to the Old Courthouse roof up to $300,000.00.
(
#20110708-
FACILITIES MANAGEMENT)
FUNDING SOURCE
----------------------------------------
---------------------------------
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Building
WHAT ACTION ACCOMPLISHES
Provides a Construction Manager for the re-roofing of the Administration Building.
MANAGEMENT RECOMMENDATION
Approve.
REASON FOR CARRYOVER:
This item was deferred by the Board on September 13, 2011.
448
For Carry-Over Item 1, the
ACTION REQUESTED/PURPOSE
should be revised to the following:
A) Authorize staff to act as the Construction Manager and solicit informal sub-contractor local bids for
Admin Building Re-roof and Old Courthouse Re-roof projects, in accordance with F.S. 255.20,
where each project cost cannot exceed $300,000 and the electrical work cannot cost more than
$75,000.00.
B) Approve award to low builder, Sutter Roofing, in the amount of $230,685.00 to repair the Admin
Building Roof. Also approve expenditures for repairs up to $300,000.00.
C) Approve expenditure for repairs to the Old Courthouse roof up to $300,000.00.
Commissioner Manning moved approval, seconded by Commissioner Judah, called and carried.
Facilities Management Director Rich Beck reviewed the project and responded to questions and comments from
Commissioner Bigelow. Commissioner Manning moved approval of staff’s recommendation, seconded by
Commissioner Hall, called and carried with Commissioner Bigelow voting nay.
COMMISSIONER ITEMS
ART DISPLAY - Commissioner Hall extended an invitation to stop by her office to view and enjoy an
in North Fort Myers next week, to gather publi input pertinent to the issue of deterioration of private roads in an
effort to assist the Board with remediation of this issue.
COUNTY BUDGET FY2012-2013 - Commissioner Hall expressed concern for the challenges facing
the Board regarding the next fiscal budget, and requested that four Budget Workshop Meetings, with a time allotment
of 3 hours each, be scheduled prior to March 2012. She further stated the need to meet with Financial Advisors,
which should be in addition to the regular Management & Planning Meetings. Chairman Mann asked County
Manager Karen Hawes to set up the meetings and provide tentative dates to the Board at the October 4, 2011 Regular
Meeting.
requesting Vice Chairman Manning to chair the meetings.
letter from the Commissioners be
sent to Senators Mack, Nelson and Rubio
concerning the severe economic impact that would be created by the loss of
450 jobs in Lee County due to the proposed closing by the Federal Government of the Postal Facility at the Fort
Myers Jetport Industrial Complex. Following discussion by the Board, Commissioner Judah moved to send the
requested letter, seconded by Commissioner Manning, called and carried with Commissioners Mann and Bigelow
voting nay.
LANDS ALONG CALOOSAHATCHEE RIVER - Commissioner Judah requested direction from the Board and
comments from Natural Resources in this matter, citing the Board’s efforts to obtain lands for purposes of storage and
treatment of surplus water runoff from Lake Okeechobee in an effort for protection of critical water resources. He
also requested that Natural Resources ascertain which parcels are being surplused.
COMMITTEE APPOINTMENTS
LAND DEVELOPMENT
CODE ADVISORY BOARD,
Jennifer Duffala Hagen to the
COMMUNITY SUSTAINABILITIY
COMMITTEE,
and to rescind the appointment of Stephanie Kolenut to the
EXECUTIVE REGULATORY
OVERSIGHT COMMITTEE,
seconded by Commissioner Hall, called and carried.
BOOK - 2011R - B.O.C.C.-----------------------------------
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STREETLIGHTING UNIT
CONSTRUCTION LICENSING ADVISORY
COMMITTEE.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
CONSTRUCTION
LICENSING BOARD
, seconded by Commissioner Manning, called and carried.
Following the Commissioner Appointments, Commissioner Bigelow left the meeting and was absent for the
remainder of the meeting.
COUNTY MANAGER ITEMS
prepared a business analysis of the National Swim Center’s proposal for negotiation of a lease agreement for the old
presentation, the Commissioners discussed the following: the need for a realistic escalator clause, the agreement that
the Clerk of Courts will act as the escrow agent, the need for a performance completion bond approved by an
appropriate bonding company, the concern with items possibly being moved to the Red Sox Stadium, the need for a
business plan with the contract, the parking availability, the need for a damage deposit/deferred escrow/maintenance
component, the fact that there would be no use of public funds, and the conclusion of negotiations in four weeks.
COUNTY ATTORNEY ITEMS
The Chairman adjourned the meeting at 1:00 p.m.
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