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BOOK - 2011P - PORT AUTHORITY----------------------------------------
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MAY 09, 2011
A Joint Meeting of the
Board of Port Commissioners
Airports Special Management Committee, was held on this date in the Training Facility at the Southwest Florida
International Airport, with the following members present:
Anu Lacis
REGIONAL MEMBER(S)
Brigadier General Rufus Lazzell (U.S. Army Retired)
ON FILE IN THE MINUTES OFFICE:
PROJECT UPDATE REPORTS
FOR MARCH AND APRIL 2011;
PROCUREMENT STATUS REPORT
FOR APRIL 2011;
PASSENGER COMPARISON REPORT
FOR Q2; AND
SEAT AND FLIGHT COMPARISON REPORT
FOR APRIL.
The Chairman called the meeting to order at 9:30 a.m. The Pledge of Allegiance was followed by an
PRESENTATIONS
2011 Aviation Professional of Year Award
awarded by the
Southeast Chapter of the American Association of Airport Executives (AAAE) at its annual conference to Port
Authority Executive Director Robert M. Ball. Mr. Ball provided some background on the AAAE organization and
expressed his appreciation.
Employee Support Division of the Guard and Reserve (ESGR) representatives Donald “Bud” Wallen
and Marianna Grimes, along with Executive Petty Officer of the Fort Myers Beach US Coast Guard Station Chief
Gary Auslam, were present to bestow the ‘
Above and Beyond Award’
their employees who are called up for military duty. The award was initiated by National Guard Bureau Gary Cyr,
who was unable to be present. Mr. Wallen provided some background on the ESGR, and introduced previous Award
winner Ms. Grimes who then read and presented the award. Chairman Mann accepted the award on behalf of the
entire Board, management and staff.
9:30 A.M. AGENDA ITEM
- Public Comment on Agenda Items
Consent (C) and Administrative (A)
The Chairman called for public comment; however, no one came forward.
ANNOUNCEMENTS
The Chairman announced that there were no changes or revisions to the agenda.
The following are the Consent Agenda items that each Board member wished to have discussed:
Commissioner Manning - none
Commissioner Judah - none
Commissioner Hall – 4(q)
Commissioner Mann - none
Commissioner Bigelow- 4(r)
CONSENT AGENDA
1.
COMMUNICATIONS
(a)
Approve the Minutes for the following meetings of the Board of Port Commissioners:
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March 14, 2011 (Joint Port)
What action accomplishes:
Statute 286.011.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
2.
COMMITTEES AND BOARDS
No requests received.
3.
LEGISLATION
No requests received.
4.
BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
(a)
Approve a
“Nonparticipating Airline Airport Use Permit” Agreement with SkyWest
Airlines, Inc.
What action accomplishes:
Specifies terms and conditions for the airline's use of
facilities and equipment at RSW.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(b)
Approve a “
Ground Lease
for Construction and Operation of a Gas Station and
Convenience Store at Southwest Florida International Airport” with Ft. Myers Airport
Plaza, LLC.
What action accomplishes:
Leases land on Terminal Access Road for construction
and operation of a service plaza.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(c)
Approve an
What action accomplishes:
Authorizes off-airport parking company to access
Southwest Florida International Airport with shuttle vehicles.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(d)
Approve
Enforcement’s Lease No. 710:0226,
for space in the former terminal building at Page
Field.
What action accomplishes:
Provides for existing tenant's move into a larger space in
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(e)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
Avis Rent A Car System, LLC.
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What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(f)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
Budget Rent A Car System, Inc.
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(g)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
DTG Operations, Inc. (d/b/a Dollar).
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(h)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(i)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(j)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
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---------------------PAGE:
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(k)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
Thrifty Rent-A-Car System, Inc.
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(l)
Approve a
“First Amendment to On-Airport Rent-A-Car Concession Agreement”
with
What action accomplishes:
Allows Authority to relocate and resize Concessionaire's
leased premises as part of overall rental car space reallocation, and provides for
reimbursement of Authority's reallocation project costs through adjusted rents and
extended term.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(m)
Award RFB #11-12 (Request for Bids for “On-Airport Rental Car Concession
to the highest responsive, responsible bidder,
and authorize the
Chairman to execute the contract documents.
What action accomplishes:
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(n)
Approve a “
License Agreement
for Co-Location on a Common-Use Communications
Tower at Southwest Florida International Airport,” and corresponding
“Memorandum
of License,”
with T-Mobile South LLC.
What action accomplishes:
Provides space on RSW's common-use cell tower for T-
Mobile's antennas.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(o)
Approve a “
with Paragon
Agreement to Terminate Existing Leases”
with
What action accomplishes:
Leases larger facilities to aviation business to allow for
growth.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
17
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(p)
Approve a
“First Amendment to License Agreement
for Construction and Use of a
New Common Use Communications Tower at Southwest Florida International
Airport,” and a corresponding
“Amended Short Form of License Agreement,”
with
Verizon Wireless Personal Communications, LP.
What action accomplishes:
Leases additional ground space for addition to
equipment.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(q)
Approve a non-domiciled parking rate for the Southwest Florida International Airport
in the amount of $35.00 monthly.
What action accomplishes:
Establishes a revised non-domiciled monthly parking
rate for airline, aircrew members.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
PULLED FOR DISCUSSION
Commissioner Hall moved approval, seconded by Commissioner Judah. Following comments of appreciation for this
accommodation to employees by Commissioner Hall, the motion was called and carried.
(r)
Approve
Second Amendment to Service Provider Agreement
for Janitorial Services for
amending the scope of services for Contract No. 4493 to incorporate Authority
What action accomplishes:
To provide janitorial services for the new Page terminal.
Term:
N/A
Funding Source:
General Airport Operating Revenues collected during the normal
UH5120041203.503410, Janitorial Services, contingent upon approval of the
associated annual operating budgets.
Management Recommendation:
Approve.
PULLED FOR DISCUSSION
Commissioner Bigelow suggested that the Airports Special Management Committee and the Executive Director look
at all contract extensions with regard to fee negotiations and selection of vendors. Commissioner Bigelow then
moved approval of this item, seconded by Commissioner Judah, called and carried.
(s)
Award PAB 11-04, Repair and Maintenance of Centrifugal Chillers and Related
lowest, most responsive, responsible bidder, and authorize Chair to execute a
Service
Provider Agreement,
as attached on behalf of the Board.
What action accomplishes:
Provide repair and maintenance of centrifugal chillers
and related systems at the Southwest Florida International Airport to Johnson
Controls, Inc.
Term:
N/A
Funding Source:
General Airport Operating Revenues collected during the normal
operation of the Southwest Florida International Airport, Account
WJ5422941200.503490, Airport Contract Management, contingent upon approval of
the associated annual operating budgets.
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(t)
D.O., F.A.C.O.E.P.
, for services as Medical Director for the Port Authority Aircraft
Rescue and Fire Fighting Department; and authorize the Executive Director or
designee to execute the Agreement.
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What action accomplishes:
for training and use of the Automatic External Defibrillators (AED).
Term:
N/A
Funding Source:
WF5423841200.503190, Airport Operating Fund: Crash Fire
Rescue - Other Professional Services.
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(u)
1) Authorize execution of a
in the amount
of $710,015.68 to provide for construction services related to the PJD Parkway Water and
of $864,348.68.
What action accomplishes:
Provides for the installation of utilities to serve future
Skyplex development along PJD Parkway.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(v)
Rank qualifications submitted for LOQ 11-09 - Environmental Mitigation Design and
Southwest Florida International Airport and authorize staff to begin contract negotiations
with the top ranked firm.
What action accomplishes:
Selects a consultant to design and oversee the construction
of environmental mitigation work for the RSW- I-75 Access Roadway project.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
5. DEPARTMENTAL MATTERS
No requests received.
6. EXECUTIVE DIRECTOR
No requests received.
7. PORT ATTORNEY
No requests received.
ADMINISTRATIVE AGENDA
1. COMMUNICATIONS
No requests received.
2. COMMITTEES AND BOARDS
No requests received.
3. LEGISLATION
No requests received.
4. BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
19
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Agreement.
What action accomplishes:
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
(b) Request Board approve grant of an amended 10-foot wide underground utility
General Aviation Apron and new General Aviation Terminal on the West Quadrant of
What action accomplishes:
Provides an amended 10-foot wide electrical utility
easement to serve the General Aviation Apron and the new General Aviation Terminal
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
4. BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
Agreement.
What action accomplishes:
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
ITEMS A4(a) AND A4(b) WERE INADVERTENTLY OMITTED FROM THE AGENDA, AND HEARD
SIMULTANTEOUSLY
Commissioner Manning moved approval, seconded by Commissioner Hall, called and carried.
(b) Request Board approve grant of an amended 10-foot wide underground utility
General Aviation Apron and new General Aviation Terminal on the West Quadrant of
What action accomplishes:
Provides an amended 10-foot wide electrical utility
easement to serve the General Aviation Apron and the new General Aviation Terminal
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
ITEMS A4(a) AND A4(b) WERE INADVERTENTLY OMITTED FROM THE AGENDA, AND HEARD
SIMULTANTEOUSLY
Commissioner Manning moved approval, seconded by Commissioner Hall, called and carried.
(c)
Provide direction related to Continuing consultant contracts.
What action accomplishes:
Board direction regarding Continuing consultant contracts.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
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Deputy Executive Director of Development Services Mark Fisher reviewed the following policy changes with regard
to continuing consultant contracts as agreed to by consensus of the Board at its workshop on April 27:
1) Limit contract terms to three (3) years, with no option for extensions;
2) Increase eligible services to be provided by the continuing Architecture/Engineering and Construction
Management/General Contracting contracts from $1 million to $2 million estimated construction costs, as allowed
by Florida Statutes; and
3) Expand the pool of continuing consultants from three (3) to six (6), with staff negotiating contracts with the two
top ranked firms for all planning, environmental, or CMGC services.
Commissioner Hall moved approval, seconded by Commissioner Manning. Following the extension of thanks to the
Airports Special Management Committee and Port Authority staff for their efforts, the motion was called and carried.
(d)
Rank qualifications submitted for LOQ 11-06 General Architectural and Engineering
Services, and authorize staff to begin contract negotiations.
What action accomplishes:
Competitively selects a General Architectural and
Engineering Consultant.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Deputy Executive Director of Development Services Mark Fisher provided an overview of the request, and indicated
staff would begin contract negotiations with the top two ranked firms. Commissioner Hall moved approval, seconded
by Commissioner Manning, called and carried.
5. DEPARTMENTAL MATTERS
No requests received.
6. EXECUTIVE DIRECTOR
No requests received.
7. PORT ATTORNEY
No requests received.
COMMISSIONER ITEMS/ COMMITTEE APPOINTMENTS
ESTERO COMMUNITY REQUEST - Commissioner Mann referenced a conversation he had with
Nick Batos, representing the Estero community, who requested that a particular air corridor be included in a current
There were no appointments offered by individual Commissioners.
TDC
Bulletin
provided by Fran Myers. At the request of Mr. Andress, Mr. Ball reported that the Consultant looking into
the SWFIA offsite parking competition, and was working on a final draft with recommendations forthcoming during
the budget process. Mr. Lazell provided commentary on a prior question on the purpose of ASMC members at these
Port Authority Board meetings.
EXECUTIVE DIRECTOR ITEMS
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Following brief closing comments of appreciation to the Port Authority employees upon reaching 107
percent of their United Way fundraising goal for this year, and congratulations again to Mr. Ball on his award, the
Chairman adjourned the meeting at 10:09 a.m.
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