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BOOK - 2011O - MISCELLANEOUS MEETINGS------------------------------------------
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PAGE:
11
NOVEMBER 07, 2011
A Meeting of the 2011
Value Adjustment Board (VAB)
Old Courthouse with the following members present:
CITIZEN MEMBERS
Richard Ripp, School Board Appointee, Vice Chairman
Alan Garges, Board of County Commissioners Appointee
The meeting was called to order at 10:30 a.m. by Chairman Bigelow.
Affidavit of Publication
for
this meeting.
PUBLIC COMMENT
The Chairman called for public comment, and the following individual came forward to offer comment:
Consent Agenda Item C-2 -
Margaret Tuya
of Tuya Property Tax Management explained that extenuating
circumstances resulted in the petitioner's late filing for Agricultural Classification.
The following are the Consent Agenda items that each Board member wished to have discussed:
Commissioner Manning - C-2
Commissioner Bigelow - None
CONSENT AGENDA
VAB Administration
C-1 ACTION REQUESTED/PURPOSE
Approve the Minutes of August 12, 2011 Organizational Meeting -
Exhibit C-1
C-2 ACTION REQUESTED/PURPOSE
Approve recommendations as provided by VAB Special Magistrates -
Exhibit C-2
In response to Ms. Tuya's comments and questions from the members, Attorney Cosby described the process usually
employed for review of recommendations brought to the attention of the Board and VAB policies as to which topics
raised by speakers could be considered by the Board.
PULLED FOR DISCUSSION
Commissioner Manning moved to request that the VAB Attorney review Petition 2011-00004 and report at the
Commissioner Manning moved approval of the
balance of Special Magistrate recommendations as listed,
second by
BOOK - 2011O - MISCELLANEOUS MEETINGS------------------------------------------
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ADMINISTRATIVE AGENDA
VAB Counsel
A-1 ACTION REQUESTED/PURPOSE
Review and approve changes to VAB Local Forms -
Exhibit A-1
a. Form VAB ELS - Evidence List and Summary
Attorney Holly Cosby described the evidence exchange process and noted that until recently the process had been
considered optional for the petitioner. She explained that she had been working with the Property Appraiser's Office
(PAO) to clarify various steps in the process, including the PAO request for specific information from the petitioner
and admissibility of evidence uploaded by the petitioner into the Axia system. She added that, because the Axia
program is owned and maintained by the VAB, uploading of evidence into the system would not constitute initiation
by the petitioner of the evidence exchange process. Commissioner Manning moved approval, seconded by Mr. Ripp.
After Commissioner Bigelow requested that the changed portion remain bolded and underlined so it would stand out,
the motion was called and carried.
VAB Administration
A-2 ACTION REQUESTED/PURPOSE
Discuss proposed 2011 VAB Meeting in January 2012 to review recommendations as received from Special
Magistrates and to conduct other business as needed
One date during the week of January 9 thru January 13, 2012 or as determined by the Board
Lead VAB Clerk Michele Cooper explained that the January meeting would not necessarily be the final meeting,
depending on the number of re-schedules that would be required; and that a February or March meeting would
probably be needed. Commissioner Bigelow stated that the 10:30 am Monday meetings worked well for him, and
there was consensus to schedule the January meeting for a Monday morning.
INFORMATION/DISCUSSION ITEMS
VAB MEMBERS' DISCUSSION ITEMS
ONLINE MEETING AGENDA - Commissioner Bigelow mentioned that the meeting agenda had not been online
VAB ATTORNEY COMPENSATION - In response to Commissioner Bigelow's inquiry, Attorney Cosby stated that
her current contract would expire June 30, 2012. Commissioner Bigelow requested that the Board direct VAB
Administration to review the VAB Attorney compensation package in comparison with other counties, especially
those that are the same size as Lee County. Following general discussion, Commissioner Bigelow specifically
requested that VAB Administration conduct independent research on this item.
VAB Administration
I-1 VAB Clerk Report on 2011 VAB Petitions Received to date
-
Exhibit I-1
Ms. Cooper briefly reviewed the information contained in the Exhibit, noted that approximately 400 fewer petitions
had been received than in 2010, and mentioned that "late filed" petitions must be accepted for review until such time
as they would be considered detrimental to the VAB process.
The Chairman adjourned the meeting at 10:57 a.m.