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JUNE 27, 2011
A Joint Meeting of the
Board of Port Commissioners
Airports Special Management Committee (ASMC), was held on this date in the Training Facility at the Southwest
Florida International Airport (SWFIA), with the following members present:
Anu Lacis
REGIONAL MEMBER(S)
Brigadier General Rufus Lazzell (U.S. Army Retired)
ON FILE IN THE MINUTES OFFICE: PROJECT UPDATE REPORTS FOR
MAY
AND
JUNE
2011;
PROCUREMENT STATUS REPORT
AS OF JUNE 20, 2011;
PASSENGER COMPARISON REPORT
FOR
2010/11-Q2; AND
SEAT AND FLIGHT COMPARISON REPORT
FOR JUNE & JULY 2011 vs. 2010.
9:30 A.M. AGENDA ITEM
- Public Comment on Agenda Items
Consent (C) and Administrative (A)
The Chairman called for public comment; however, no one came forward.
ANNOUNCEMENTS
There were no changes or additions to the Agenda.
Following are the Consent Agenda items that each Board member wished to have discussed:
Commissioner Bigelow – 4(e) and 4(f)
Commissioner Judah- none
Commissioner Manning - none
Commissioner Hall - none
Commissioner – Mann - none
CONSENT AGENDA
1.
COMMUNICATIONS
(a)
Approve Minutes for the following meetings of the Board of Port Commissioners:
March 22, 2011 (Special at BoCC)
April 27, 2011 (Special at Port)
May 09, 2011 (Joint Port)
What action accomplishes:
Statute 286.011.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
2.
COMMITTEES AND BOARDS
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BOOK - 2011P - PORT AUTHORITY----------------------------------------
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No requests received.
3.
LEGISLATION
No requests received.
4.
BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
(a)
Approve a Budget amendment to the FY 2010-2011 Operating Budget to increase Page
Field fuel sales and inventory purchases.
What action accomplishes:
additional revenues and expenditure during Fiscal Year 2010-11.
Term:
N/A
Funding Source:
General Airport Operating Revenues collected during the normal
Fuel Purchases.
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
RESOLUTION NO. PA11-06-29
(b)
Approve a
“First Amendment to Lease
of Portion of Former Parking Lot at Southwest
What action accomplishes:
Extends term of lease and adjusts rent accordingly.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(c)
Coyaba, LLC, and approve an associated
lease amendment
and
memorandum of lease.
What action accomplishes:
Allows transfer of partial interest in corporate hangar
and amends lease accordingly.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
24
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(d)
Approve a
“Nonparticipating Airline Airport Use Permit”
Agreement with Monarch
What action accomplishes:
Specifies terms and conditions for the airline’s use of
facilities and equipment at RSW.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(e)
What action accomplishes:
Certain vehicles have been identified for replacement
under the vehicle management plan.
Term:
N/A
Funding Source:
General Airport Operating Revenues collected during the normal
operation of the Southwest Florida International Airport, account number
VB5131541200.506430, vehicles/rolling stock.
Management Recommendation:
Approve.
PULLED FOR DISCUSSION
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Commissioner Bigelow commented on the relatively low mileage on some of the subject vehicles and advised that he
would not be supporting approval of this purchase. Commissioner Manning moved approval, seconded by
Commissioner Judah for discussion. Aviation Deputy Executive Director Peter Modys responded on the economic
life and rotation schedule of the vehicles being replaced. Commissioner Bigelow requested that the ASMC receive
future condition summaries for all replacement vehicles for their recommendation to the Board. Commissioner Mann
expressed his support for extended maintenance for these and all County vehicles. The motion was called and carried
with Commissioners Bigelow and Mann voting nay.
(f)
Award RFB 11-19, Interior Plant Installation, Lease, and Maintenance Services for the
Plant Partners, Inc., d/b/a Tropex Plant Leasing,
the
lowest, most responsive, responsible bidder, and authorize Chair to execute the
Service Provider Agreement.
What action accomplishes:
Awards RFB 11-19 to Plant Partners, Inc., d/b/a Tropex
Plant Leasing, as the lowest, most responsive, responsible bidder, and establishes a
new service provider agreement for interior plant installation, lease, and maintenance
services at a fixed annual fee for a single three-year term.
Term:
N/A
Funding Source:
General Airport Operating Revenues collected during the normal
operation of the Southwest Florida International Airport, Account
WJ5422941200.503490, Airport Contract Management, contingent upon approval of
the annual operating budgets.
Management Recommendation:
Approve.
PULLED FOR DISCUSSION
Commissioner Bigelow expressed concern with having only one bidder, and suggested putting this item out for bid
again. Commissioner Judah moved approval of the agreement, seconded by Commissioner Manning, called and
carried with Commissioner Bigelow voting nay.
(g)
Approve
First Amendment to Collective Bargaining Agreement,
Port Authority and Southwest Florida Professional Fire Fighters & Paramedics, Local
1826, I.A.F.F., Inc. to amend Article 17, Pay Plan.
What action accomplishes:
This amendment revises Article 17, Pay Plan of the
Florida Professional Fire Fighters & Paramedics.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(h)
Approve, and authorize Chair to execute, a
Non-disturbance, Recognition and
Attornment Agreement
relocating subtenant Old Navy, LLC.
What action accomplishes:
proceed with the sublease to Old Navy, LLC.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(i)
Accept a state grant by adopting a Resolution authorizing the execution of a
Master
Joint Participation Agreement Number 2011-B,
between the Florida Department of
International Airport Parallel Runway Program.
What action accomplishes:
Amends an existing state grant to add $186,111.00 of
funding for the RSW Fire Station, FPL Power Line Relocation and Parallel Runway
and update grant requirements.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
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Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
RESOLUTION NO. PA11-06-30
(j)
Authorize execution of a contract between the Port Authority and
to
provide General Architectural and Engineering Services.
What action accomplishes:
Provides for 1 of 2 General A&E on-call Continuing
consultant contracts.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(k)
Authorize execution of a contract between the Port Authority and
Kimley-Horn and
Associates, Inc.
to provide General Architectural and Engineering Services.
What action accomplishes:
Provides for 2 of 2 General A&E on-call Continuing
consultant contracts.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(l)
Authorize a Contract Amendment between the Port Authority and
for General Construction Management/General Contracting
Services.
What action accomplishes:
Amends the previously executed 1 of 2 General CM/GC
on-call Continuing consultant contracts to match the terms of other contracts.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(m)
Authorize a contract between the Port Authority and
Chris-Tel Construction
to provide
General Construction Management/General Contracting Services.
What action accomplishes:
Provides for 2 of 2 General CM/GC on-call Continuing
consultant contracts.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(n)
Authorize execution of a contract with
Passarella and Associates, Inc.
, in the amount
of $399,145.00, for environmental mitigation design and permitting associated with
the I-75 Access Roadway Connector at the Southwest Florida International Airport.
What action accomplishes:
Provides for the permitting, design and competitive
bidding of environmental mitigation work associated with the I-75/RSW Access
Roadway.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
(o)
Rank qualifications submitted for LOQ 11-10 - Project Manager for the Remediation
of Hazardous Wildlife Areas at the Southwest Florida International Airport and
authorize staff to begin contract negotiations with the top ranked firm.
What action accomplishes:
Competitively selects a consultant Project Manager for
the remediation of hazardous wildlife areas at RSW.
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Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
Commissioner Hall moved approval, seconded by Commissioner Manning, called and carried.
5.
DEPARTMENTAL MATTERS
No requests received.
6.
EXECUTIVE DIRECTOR
No requests received.
7.
PORT ATTORNEY
No requests received.
ADMINISTRATIVE AGENDA
1.
COMMUNICATIONS
No requests received.
2.
COMMITTEES AND BOARDS
No requests received.
3.
LEGISLATION
No requests received.
4.
BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
(a) Approve, and authorize Chair to execute, a Non-disturbance, Recognition and
relocating subtenant Old Navy, LLC.
What action accomplishes:
proceed with the sublease to Old Navy, LLC
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
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(b)
Fees pursuant to the Airline-Airport Use and Lease Agreement for the Southwest
Florida International Airport, (3) a change in public parking rates, and allow the
Executive Director to establish promotional rates not to exceed 90 days, (4) the FY
FY 2011/2012 and (6) an authorization for the Executive Director or his designee to
make interfund transfers during the year, as necessary, to maintain proper cash flow.
Staff requests tentative approval subject to Public Hearings during the month of
September.
What action accomplishes:
Establishes airline rates and charges for Fiscal Year
2011-2012.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve.
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Commissioner Manning moved approval, seconded by Commissioner Judah for discussion. Deputy Executive
Director of Administration Ben Siegel reviewed the proposed Budget and he and Executive Director Bob Ball
responded to brief Board questions. Commissioner Bigelow pointed out that the request was for tentative budget
approval subject to Public Hearings in September. Both the motion maker and seconder agreed, and the motion was
called and carried.
5.
DEPARTMENTAL MATTERS
No requests received.
6.
EXECUTIVE DIRECTOR
No requests received.
7.
PORT ATTORNEY
No requests received.
COMMISSIONERS' ITEMS/COMMITTEE APPOINTMENTS
TDC Update
for their efforts this past year, on behalf of the County, which resulted in increased visitors and visitor revenue to the
matters coming before the Board.
TSA Procedures – Commissioner Bigelow mentioned a TSA incident he witnessed during a recent trip
approval for the overall management of Southwest Florida Regional Airport by Charlotte County residents, with the
sole exception being a concern stated by one individual over the lack of sanitary facilities at the cell phone lot.
ASMC Vice Chair Noel Andress expressed thanks to staff for taking a look at the parking situation and
making some of the ASMC recommended changes.
EXECUTIVE DIRECTOR ITEMS
monthly report dated June 27, 2011
and
responded to questions.
PORT ATTORNEY ITEMS
The Chairman adjourned the meeting at 2:01 p.m.
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