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MARCH 03, 2016
A Joint Meeting of the
Board of Port Commissioners
Airports Special Management Committee, was held on this date in the Training and Conference Center at the
Southwest Florida International Airport (SWFIA), with the following members present:
Regional Members:
Cha rlott e Count y Re pr ese nta tive Da na W. Car r-Abs ent
ON FILE IN MINUTES OFFICE
:
Procurement Status Report – January, 2016
PAX Quarterly Report FY2015-16
Monthly Project Summary Development Reports– January & February, 2016
Moody, of Buckingham Presbyterian Church, followed by the Pledge of Allegiance.
9:30 A.M. AGENDA ITEM
The Chairman called for public comment on the Consent Agenda and there were no speakers.
No Consent Agenda Items were pulled for discussion by the individual Commissioners.
CONSENT AGENDA
C.1. COMMUNICATIONS
(a)
Request Board approve the Minutes for the following meeting of the Board of Port
Commissioners: January 7, 2016 (Joint Port).
What item accomplishes:
Approves the Minutes of the Joint Port Meeting.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
C.2. COMMITTEES AND BOARDS
No requests received.
C.3. LEGISLATION
No requests received.
C.4. BUDGETING, PURCHASES, CONTRACTS AND AGREEMENTS
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(a)
Accent Stripe,
Inc.
for construction and use of a corporate hangar.
What item accomplishes:
leases land for the construction of a corporate hangar building
Term:
commences April 1, 2016; expires by Sept. 30, 2047
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
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(b)
Request Board approve a “Permit Agreement for Ground Service at Southwest
Florida International Airport” with
What item accomplishes:
authorizes company to provide ground services to airlines
Term:
month to month commencing December 1, 2015
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(c)
Request Board approve a Second Amendment to “Airline-Airport Use and Lease
Agreement” with
Spirit Airlines, Inc.
What item accomplishes:
Airways and American Airlines
Term:
unchanged (continues until September 30, 2018)
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(d)
Request Board approve a “
First Amendment to Ground Lease Agreement”
and a
“
Memorandum of Lease”
with Racetrac Petroleum, Inc.
What item accomplishes:
Facilitate tenant's construction, corrects legal description of premises, and satisfies
Authority's obligation to execute a Memorandum of Lease.
Term:
No change
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
MINUTES OF 030316P
(e)
Request Board approve a
second Amendment
and Extension to the Professional
Services Agreement, Agent/Broker for Property and Casualty Insurance between
term as provided in the original agreement.
What item accomplishes:
Allows the Authority to utilize the final renewal option on the Agent/Broker
contract.
Term:
November 8, 2016-November 7, 2017
Funding Source:
General Airport Operating Revenues collected during normal operation of the
airport; Account 412000-1317-3190.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(f)
Request Board award RFB # 16-07, purchase of unleaded and diesel fuel for the
responsible bidder.
What item accomplishes:
Authority in the anticipated annual amount of $675,000 per the terms and
conditions of the purchase contract.
Term:
Two-year contract begins on March 11, 2016, with one two- year renewal option.
Funding Source:
General Airport Operating Revenues collected during normal operation of
WJ5100041200.505210 Fuels and Lubricants, per the approved FY 15-16 Budget.
Management Recommendation:
Approve
Presenter:
Peter Modys
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(g)
Request Board approve a three-year
agreement
Director for the Aircraft Rescue and Fire Fighting Department and authorize the
Executive Director or designee to execute the Agreement.
What item accomplishes:
Rescue and Fire Fighting Dept.
Term:
Three years, eff. 5/9/16, and two one-year renewal options
Funding Source:
WF5423841200.503190, Airport Operating Fund: Crash Fire Rescue-Other
Professional Services
Management Recommendation:
Approve
Presenter:
Peter Modys
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(h)
Request Board approve after-the-fact purchases for RSW Taxiway ‘F’ emergency
What item accomplishes:
MINUTES OF 030316P
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Approves the repair of a depression on Taxiway F determined to be a safety
concern for aircraft operations.
Term:
N/A
Funding Source:
Net revenues from the normal operations of the SWFIA; Account No.
WB5422741200.503490.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(i)
Authority Operating Budget to properly reflect the costs of emergency repairs to
Taxiway ‘F’.
What item accomplishes:
Increase current year's budgeted expenses and revenues to properly reflect the
emergency repair costs
Term:
N/A
Funding Source:
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
RESOLUTION No. 16-03-10-PA
(j)
Request Board award RFB 16-10, RSW Remediation of Hazardous Wildlife Areas
- Area 5 to
Turnbull Environmental, Inc.
, the lowest, most responsive, responsible
bidder in the amount of $1,697,500 and approve a Total Project Budget in the
amount of $2,281,015.
What item accomplishes:
Provides for the clearing, hydro-axing, excavating, filling, rip-rap installation, and
grading of 56 acres of hazardous wildlife areas.
Term:
Until Project Completion (180 days)
Funding Source:
Charges, Account No. 21858341231.503190, RSW Discretionary.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(k)
Request Board authorize execution of a
contract amendment
with Johnson
Engineering, Inc. in the amount of $330,150 to perform Construction
Administration/Construction Management (CA/CM) Services associated with the
International Airport (RSW).
What item accomplishes:
Provides for construction administration and construction management services
during the construction phase of the project.
Term:
Until Project Completion (estimated 180 days)
Funding Source:
MINUTES OF 030316P
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Charges, Account No. 21858341231.503190, RSW Discretionary.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(l)
Request Board authorize execution of a
contract amendment
with Wright
Management/General Contractor services associated with the RSW Terminal
Access Roadway Improvements Project, and 2) approve a Total Project Budget in
the amount of $6,700,249.
What item accomplishes:
Provides for construction management/general contractor services for the RSW
Terminal Access Roadway Improvements Project.
Term:
Until Project Completion (04/02/2017)
Funding Source:
Construction Account No. 21856541234.506540.30.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(m)
Request Board authorize execution of a
contract amendment
Associates, Inc., (DDAI) in the amount of $191,040 to perform construction
administration services associated with the RSW Terminal Access Roadway
Improvements project.
What item accomplishes:
Provides for construction administration services during the construction phase of
the project.
Term:
Until project completion (04/02/2017).
Funding Source:
No. 21856541234.506510.70.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(n)
Request Board approve a
Construction Agreement
in substantially the attached
form and authorize the Chairman to execute the Agreement once signed by an
What item accomplishes:
Agreement between LCPA and FDOT to perform work inside the FDOT right-of-
way for the RSW Terminal Access Roadway Improvements project.
Term:
Until Project Completion.
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
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MINUTES OF 030316P
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(o)
Request Board authorize execution of a
contract amendment
Construction in the amount of $117,912.12 to perform Construction
Management/General Contractor services for the RSW Taxiway ‘F’ Pavement
Slippage Repairs project
What item accomplishes:
Provides construction management/general contractor services for the RSW
Taxiway F Pavement Slippage Repairs Project.
Term:
98 construction days
Funding Source:
Construction Account No. 21857841234.506540.30.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(p)
Request Board 1) authorize execution of a
contract amendment
Kimball in the amount of $1,514,724 to provide Construction Management/General
Contractor services associated with the RSW Terminal Building Exterior Stucco
Repairs Phases 3 and 4 projects, and 2) approve a Total Project Budget in the
amount of $1,932,556.
What item accomplishes:
Provides for construction management/general contractor services for the RSW
Terminal Building Exterior Stucco Repairs Phases 3 and 4 project.
Term:
Until Project Completion (estimated 270 days)
Funding Source:
Net revenues from the normal operation of the Airport, Account No.
20856641231.503490.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(q)
Request Board: 1) authorize execution of a
contract amendment
Kimball in the amount of $1,185,709.79 to provide Construction Management/
General Contractor services associated with the RSW Parking Garage Restoration
project; and, 2) approve a Total Project Budget in the amount of $1,612,257.
What item accomplishes:
Provides for construction management/general contractor services for the RSW
Parking Garage Restoration Project.
Term:
Until Project Completion (330 days)
Funding Source:
Net revenues from the normal operation of the Airport. Account No
20858041234.506540.30
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(r)
Request Board endorse submittal of a Comprehensive Plan Amendment application
to incorporate updates from the 2013 Southwest Florida International Airport
MINUTES OF 030316P
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What item accomplishes:
"Special Treatment Areas" (Airport Noise Zone Map) and related Policy 1.7.1 to be
consistent with the 2013 Part 150 Noise Study.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(s)
Request Board rank qualifications submitted for LOQ 15-24 - Design Manager
Services for the Rehabilitation of Roads at the Southwest Florida International
Airport.
What item accomplishes:
Competitively selects a firm to provide Design Manager Services for the
Rehabilitation of Roads at the Southwest Florida International Airport.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
(t)
Request Board rank qualifications submitted for LOQ 16-01 - Construction
Manager/General Contractor for the Rehabilitation of Roads at the Southwest
Florida International Airport.
What item accomplishes:
Competitively selects a firm to provide Construction Manager/General Contractor
Services for the Rehabilitation of Roads at the Southwest Florida International
Airport.
Term:
N/A
Funding Source:
N/A
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried with
Commissioner Hamman absent.
C.5. DEPARTMENTAL MATTERS
No requests received.
C.6. EXECUTIVE DIRECTOR
No requests received.
C.7. PORT ATTORNEY
(a)
Request Board approve grant of non-exclusive underground utility easement to
MINUTES OF 030316P
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What item accomplishes:
Establishes perpetual non-exclusive easement to allow FPL to provide electrical
Term:
Perpetual easement.
Funding Source:
None.
Management Recommendation:
Approve
Presenter:
Commissioner Manning moved approval, seconded by Commissioner Pendergrass, called and carried
with Commissioner Hamman absent.
ADMINISTRATIVE AGENDA
8
A.1. COMMUNICATIONS
No requests received.
A.2. COMMITTEES AND BOARDS
No requests received.
A.3. LEGISLATION
No requests received.
A.5. DEPARTMENTAL MATTERS
No requests received.
A.6. EXECUTIVE DIRECTOR
No requests received.
A.7. PORT ATTORNEY
(a)
Request Board convene as Board of County Commissioners to approve Blue Sheet
item, "Request Board approve grant of non-exclusive underground
utility easement
What item accomplishes:
Establishes perpetual non-exclusive easement to allow FPL to provide electrical
Term:
Perpetual easement.
Funding Source:
None.
Management Recommendation:
Approve
Presenter:
COMMISIONERS' ITEMS/COMMITTEE APPOINTMENTS
9
EXECUTIVE DIRECTOR ITEMS
airberlin
is adding a fourth weekly flight to Düsseldorf in June 2016;
Cavanaugh for their recent accomplishments;
SWFIA stats - January 2016 was the best January in the 33-year history of the airport.
PORT ATTORNEY ITEMS
The Chairman adjourned the meeting at 9:38 a.m.
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