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BOOK - 2011P - PORT AUTHORITY----------------------------------------
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APRIL 27, 2011
A Special Joint Workshop Meeting of the
Board of Port Commissioners
Authority, with the Airports Special Management Committee (ASMC), was held on this date in the Training Facility
at the Southwest Florida International Airport, to discuss the Continuing Professional Services Contracts Policy, with
the following members present:
Anu Lacis
REGIONAL MEMBER(S)
Brigadier General Rufus Lazzell (U.S. Army Retired)
The Chairman called the meeting to order at 9:00 a.m. Following the Pledge of Allegiance, the
Chairman prefaced a
PowerPoint presentation
purpose of this workshop meeting. He indicated the goal would be to reach a consensus resolution on the process of
awarding continuing consultant contracts. Mr. Fisher provided background information and discussions to date, and
narrated his presentation while responding to Board and Committee questions and comments throughout. The actual
competitive selection process for both Project and Continuing Contracts was summarized by Mr. Fisher, along with
identification of the criteria and Federal and FAA regulations under which the Port Authority must operate. Current
and upcoming prime contracts, as well as three smaller continuing contracts, were identified in the presentation and
brief discussion ensued around further questions by both entities. In response to the specific question, Mr. Fisher
advised that over the last five years, all the individual task/assignment fees were either under $1 million or over $2
Commissioner Hall pointed out that she was absent from the last Port Authority Board meeting, where
a vote on the policy surrounding Port-awarded continuing contracts resulted in a 2-2 vote. She spoke in favor of a
dialogue on spreading the work out, while Commissioner Judah highlighted the demonstrated operational efficiency of
this airport under the present guidelines. Mr. Fisher then continued his presentation with additional discussion on the
ASMC recommendations slide, the differentiation between the responsibilities of the ASMC and the broader concerns
of the Port Board, and the ability to spread out the contractor and sub-contractor work by awarding additional
contracts within FAA guidelines. ASMC member Anu Lacis suggested raising the Eligible Projects threshold to $2
million and spreading the continuing contract award between two firms in each category which, she pointed out,
would be helpful during the re-bid process as well.
Commissioner Hall commented on the role of the ASMC, expressed her concerns with the current
process, and support for the suggestion of Ms. Lacis to raise the threshold to $2 million and, to find balance, award
contracts to two firms in all three categories – Architecture & Engineering, Planning & Environmental, and
Construction Manager/General Contractor.
Commissioner Manning commented on the Competitive Negotiation Act and Federal guidelines that
may be involved, indicated agreement with the ASMC recommendation, and noted he could support either the $1 or
$2 million project threshold.
also expressing concern over possible disconnects with the public in general. He later stated his support for the same
recommendation offered earlier by Commissioner Hall.
Commissioner Judah stated that his recommendation would be for a slight amendment to the ASMC
recommendations for a 3-Year Contract Term, with two (2) one year options, agreement with the $1 million
threshold, and approval of the 3 Continuing Contracts.
Commissioner Mann expressed a desire to open the award process up to more firms, and retaining the
$1 million threshold. He said if there were a tie vote at the next meeting, he would find some common ground to get
a policy in place.
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Continuing Contracts categories. Commissioner Hall asked for a response from both staff and members of the ASMC
on their comfort level with her suggestion to raise the threshold to $2 million and going out to two firms for the
Continuing Contracts. Mr. Baggott and Mr. Fisher both responded they would be comfortable with the $2 million
figure and Mr. Fisher also agreed that it would not be an undue burden to go out to two firms in each category.
Executive Director Robert Ball pointed out potential issues with the assignment of tasks and stressed the amount of
work done by the ASMC. He pointed out that the current process with lead firms has worked extremely well.
Commissioner Hall responded that the County has the same challenges, and requested consensus to conduct a short
experiment during this cycle with a 3 Year Contract Term as recommended by the ASMC, raise the threshold to $2
million, and open the three categories of continuing contracts to two top firms. Mr. Ball responded that if that is the
Board’s direction, staff would also like the methods for assigning the tasks. Commissioner Manning asked Mr. Ball
to bring back the pro’s and con’s of Commissioner Hall’s suggestion for Board consideration.
Following brief concluding comments, the Chairman adjourned the meeting at 10:21 a.m.
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